We are living in a time where most professional relationships are virtual. Why shouldn’t your staff? Using remote or virtual staff can be life-giving! Despite great visions for our enterprises, we become buried under mundane tasks or lack the resources to hire skilled full-time staff to handle tasks outside of our expertise. This can stifle our growth and destroy our potential profits.
According to a survey by the Alternative Board, “the average entrepreneur spends 68.1% of the time working “in” their business (tackling day-to-day tasks, putting out fires), and only 31.9% of the time on working “on” their business (i.e. long term goals, strategic planning). It is imperative to eliminate unnecessary distractions which come in many forms, the most common being emails. ‘In fact, 33% of entrepreneurs agree email is the biggest time strain on their business’. ‘The second most frequent time waster was administrative tasks (24%)’”.
One should never indulge in low-value tasks, rather time is best spent on core business activities directly related to growth and ROI. Using virtual staff for such tasks will 10X your productivity while saving great sums of money. Magnis Group supplies multilingual virtual assistants to meet your every need from administrative tasks to graphic design as well as complex IT solutions.
The Top 8 Benefits of Virtual Assistants/Staff
1. Lower Operating Costs
Using virtual staff obviates the necessity of paying benefits such as health and dental insurance, payroll taxes, workers compensation, phone and computers, sick leave and holiday time. No need for larger office space to accommodate teams. No payment of overtime yet projects remain on schedule.
2. Greater Focus on Core Operations
You can gain more time to focus on your core business functions by simply having your VAs take care of your routine tasks. They would provide personal as well as administrative support, providing you with more time to focus on the most crucial aspects.
3. Pay Within Your Budget Solely for Work Actually Completed
Whereas full-time employees seldom work an actual eight-hour day, virtual assistants and staff can literally log every hour they work. This means that you only pay for the hours they actually work which increases productivity and saves you money. Determine what you can afford to pay, then find a professional who will work within your budget. No need to hire employees and hope you have enough work to keep them busy.
4. No Need to Spend Time and Money on Employee Training
Some VAs have specific areas of expertise such as marketing, writing, social media, HR functions or bookkeeping. While you may find someone, who can do it all, it is unlikely that one person can do the job of several people. Many companies provide access to multiple individuals with various skills to ensure that all your needs are met in one stop.
5. Greater Workforce Flexibility Allowing for Growth
Hiring flexible remote staff means you can scale up or scale down your team more easily than being tied to full-time employees. The flexible nature of virtual assistants would allow you to manage business variables with ease while controlling expenses.
6. Stay Connected with Customers 24/7
It’s a 24/7 world, and in business, it is imperative to timely respond to customers and keep abreast of your social media presence. Customer communications via email or a post on your company’s social media page must be responded to immediately, not when you have finally dug yourself out from an administrative pile. A VA dedicated to social listening for your company will protect your brand and keep you responsive to your client base.
7. Reduce Stress and Gain More Leisure Time by Delegating
Small business owners are accustomed to doing everything themselves. This strategy can take its toll when you’re putting in 90-hour work weeks. Working with a VA facilitates the exercise your delegating skills which will be priceless as your business grows. The more clearly you state your needs, the more successful the experience will be for both of you. Virtual assistants in different time zones can literally work while you sleep, outside of normal business hours or around your schedule so that you return to work refreshed with your tasks completed.
8. Strengthen Weak Areas
It’s not possible to be the jack of all trades! Virtual assistants may have skills that you desperately need, but haven’t time to learn. With virtual assistants, you can bridge the skill deficit in your organization. They can fill multiple roles from basic to specific help, such as a receptionist or an IT specialist. Perhaps you would benefit from higher-level support, such as a virtual business manager capable of creating the processes and forms that your growing company needs or multilingual support when trading with overseas markets.
What tasks can be virtually performed?
|Administrative Tasks||Writing||Marketing & Social Media
| *Email management-checking & responding to emails, creating labels, filters, folders, reminders, etc.|
*Diary/calendar management – scheduling meetings, syncing with devices, adding upcoming events
*Writing/editing/ formatting reports, presentations, templates and guides
*Preparing templates and rules for customer service inquiries
*Corresponding with co-workers and scheduling weekly meetings
*Booking accommodations & travel
*Sourcing & buying products and services
*Handling incoming client/supplier contacts
*Collating business cards into Excel and uploading to CRMs or address books
* Basic bookkeeping
Typing notes/ minute taking
*Chasing outstanding invoices
*Conducting post trade show follow up
|*Crafting quality blog posts |
*Producing winning press releases
*Creating content for your website
*Designing marketing emails
*Writing articles & guides
*Proofreading website or documents
|*Writing and scheduling tweets
*Creating email campaigns
*Updating WordPress website
*Making site SEO friendly
*Creating marketing and sales material
*Scheduling social media or blog posts
*Setting up/managing webinars & podcasts
*Forum commenting/ monitoring
*Setting up LinkedIn groups
|*Researching competitors |
*Finding products, people or services
*Investigating specific topics
*Researching potential customers or suppliers
*Finding facts and figures
*Finding office space, equipment in any city
*Obtaining price quotes from multiple vendors for any project
*Preparing research reports around industry and market data
*Gathering qualitative data on technology
*Locating networking events
*Creating dossiers for new contacts/clients
*Assisting with Kickstarter/Fundable campaign
*Organizing details of contacts
*Sorting and charting CRM data
*Tracking and graphing purchases from website
*Data mining/online research
| *Making calls to leads|
*Researching leads and prospects
*Making telemarketing calls
*Sourcing prospect data
*Updating leads and prospect records
*Preparing contracts and proposals
*Inputting orders and creating invoices
*Dealing with sales administration
*Creating sales pages/squeeze pages/pop up email boxes
|*Scheduling appointments/ finding doctors, dentists, hair stylists, etc.
*Finding activities for your children and keeping their schedule current
*Researching and buying gifts for friends and family
*Having meals and/or groceries purchased and delivered
*Comparing and purchasing any item (i.e. running shoes, refrigerators, vehicles)
*Event coordination – venue finding & confirmation, collating attendees, documents, vendors/on-site support
*Sending updates via social media
*Keeping you accountable and motivated on personal goals
*Finding and providing resources to keep you on track of personal goals
*Setting up a reward system for certain milestones
*Scheduling home cleaners
*Paying bills & organizing receipts
Magnis Group has a team of highly skilled, multilingual VAs, who can perform on your behalf with maximum efficiency.
Try our dedicated VAs today….